Groupbook proposes to serve as the exclusive travel partner for the Academy Baseball League's 2026 season, managing all travel logistics for approximately 60 teams. This partnership delivers a comprehensive, turnkey solution that transforms travel from a coordination burden into a revenue-generating asset—all at zero cost to the league.
Full-Time Travel Admin
Dedicated concierge funded by Groupbook handling all bookings, inquiries, and coordination. As well as other consulting and tech integration services as needed.
Complete Travel Management
Hotels, meals, and logistics managed through our platform and white-glove service
Economic Impact Report
Year-end analysis quantifying the league's contribution to host communities
Perks Passed Through
All supplier rewards, comps, and free rooms go directly to teams and the league
Financial Benefits for League Owners
Commission Share
Of all travel booking $10 per night returned directly to league owners creating a significant new revenue stream
Saved Per Team
Utilizing the collective buying power of the league, and Groupbook's agreement, we estimate a savings of $2500 per team
Hours Saved
Per event eliminated for organizers through automated systems and dedicated concierge support
Value Proposition for Teams & Families
Competitive Group Rates
Leverage collective volume for rates often 10-20% below standard pricing. Groupbook has achieved up to 50% savings on select events through strategic negotiations.
Dedicated Support
Issues resolved immediately by your concierge—from last-minute changes to special requests. Peace of mind for parents and coaches throughout the season.
Enhanced Access
With the admin services, not only will all the teams in the league have a travel admin, they will also have access to our tech services to help implement cutting edge AI and tech
Mandatory Stay-to-Play Policy
To maximize benefits for all stakeholders, the league will implement a mandatory booking policy through Groupbook. This ensures 100% participation, creating the volume needed to secure the best rates, maximize commission revenue, and deliver consistent quality across all teams.
Consistent Quality
Every team stays at vetted hotels meeting league standards for safety, amenities, and team-friendly policies
Maximized Revenue
Zero leakage ensures all bookings contribute to league commission earnings and unlock volume-based perks
Simplified Process
Custom booking portal and concierge reminders make compliance effortless for teams and enforceable for officials
AI Admin Fee
Groupbook would like to require each team to pay $300 per year and we would provide full AI and Admin services not only for travel and transportation but can assist with payments, other Academy communication and league admin and tech assitance
Why This Partnership Is a No-Brainer
For the League
- New Revenue Stream: Tens of thousands in commission revenue with zero investment
- Zero Hours Required: Professional travel management with no staff time needed
- Enhanced Reputation: Elevated value proposition increases team retention and satisfaction
- Strategic Insights: Data-driven reports support sponsorship negotiations and planning
For Teams & Families
- Significant Savings: Group-negotiated rates reduce costs by 10-50% vs. individual bookings
- Time Saved: No coordination hassles—just follow simple booking instructions
- Peace of Mind: Dedicated support resolves any issues immediately
- More Value: Free breakfasts, parking, room upgrades, and complimentary rooms reduce team costs
A Win-Win Collaboration
Groupbook's partnership transforms travel from a logistical burden into a strategic advantage. The league gains professional management, significant revenue, and valuable insights—all at zero cost. Teams and families enjoy better rates, dedicated support, and a seamless experience. This collaboration sets a new standard for youth sports travel management.
Next Steps
Review & Approve
League leadership reviews proposal and approves partnership terms
Onboard & Setup
Groupbook assigns dedicated admin and creates custom booking portal
Communicate Policy
League announces mandatory stay-to-play requirement to all teams
Launch 2026 Season
Teams begin booking through Groupbook for all league travel events
Academy Baseball Association & Groupbook Partnership Proposal